How to add travel allowance to a reimbursement request / expense report

How to add travel allowance to a reimbursement request / expense report

Travel Allowance  = Meal, Incidental & Hotel Per Diem  |  Allowance Limit = GSA Hotel Per Diem  |  Reimbursement Amount = Meal & Incidental Per Diem

The travel allowance (also known as per diem or GSA rates) is the set amount a traveler is reimbursed for lodging, meals, and incidental expenses. You have to add the travel allowance to your reimbursement /expense report to be reimbursed for these expenses. The GSA rate for lodging and meals varies based on your travel location. While Concur will automatically calculate this for you, you can also look up the rates on the GSA website under the "Current Federal Fiscal Year."


Note: You will always be reimbursed 75% of the full travel allowance rate for both your first and last day of travel.  And, Same day trips under 12 hours do NOT qualify for meal per diem. 

    • Related Articles

    • How to add travel allowance in a travel request

      Travel Allowance = Meal, Incidental & Hotel Per Diem | Allowance Limit = GSA Hotel Per Diem | Reimbursement Amount = Meal & Incidental Per Diem The travel allowance (also known as per diem or GSA rates) is the set amount a traveler is reimbursed for ...

    • How to edit the travel allowance

      Travel Allowance = Meal, Incidental & Hotel Per Diem | Allowance Limit = GSA Hotel Per Diem | Reimbursement Amount = Meal & Incidental Per Diem From the expense screen, click the blue text Manage Travel Allowance. This process is the same for both ...

    • How to fix the travel allowance errors in a reimbursement request / expense report

      When you connect a reimbursement request / expense report to an approved travel request, errors appear on the expenses labeled Daily Allowance. These are your meal and incidental expenses. You need to clear the errors before you can submit your ...

    • How to add travel expenses to your reimbursement request / expense report

      Reimbursement Request = Expense Report | Request = Travel Request See guide: https://finance.utah.gov/travel-and-p-card/create-reimbursement-request/#add-expenses NOTE: If you are requesting permission to travel see How to create a submit a travel ...

    • How to add a new expense to a reimbursement request / expense report

      Reimbursement Request = Expense Report Expenses that were paid for with your own money are considered new expenses. See guide: https://finance.utah.gov/travel-and-p-card/create-reimbursement-request/#new-expense NOTE: If you emailed your receipts to ...